Board portal providers offer a variety of tools designed to streamline the three phases of the meeting process–pre-meeting, during the meeting, and post-meeting. The right board portal can help you save time, increase efficiency, and improve governance practices.
Before selecting board software, it is important to look at the level of support provided by a company. Choose a firm that offers customer service 24 hours a day, 7 days a week as well as technical support and training materials. These resources will aid you to successfully establish and use a board portal.
Look for a board portal that allows mobile access and the capability to work offline even during travel or power outages. This feature lets directors and administrators to access the portal from any device or place, allowing them maximum productivity.
Make sure that the portal you choose to use is a secure and encrypted platform. This will help protect sensitive information and stop unauthorised access. It is also important to determine if the software comes with a permanent Data Room Software features purge function that permanently erases any notes, annotations, and comments that are no longer relevant thus reducing security risks.
Board management solutions should permit uploading and sharing of important materials for meetings, including agendas and other documents for the board. They should provide the possibility of a «single truth» for board documents, removing the need to send them back and forth via email threads that could expose sensitive information. In addition, they should have the option of incorporating digital signatures that speed up the approval of documents and increase security.